The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!
From the Wiki University
What evidence can you provide to prove your understanding of each of the following citeria?
Identify range of records required
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The specific information required by the user is identified from interpretation of the user's request and clarified where initial request is unclear Completed |
Evidence:
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Range of records likely to contain the information required by the user is identified from analysis of the request Completed |
Evidence:
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The availability of the required records is accessed using appropriate finding aids and record keeping system Completed |
Evidence:
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Where the information required exceeds the staff member's ability to meet the request, the user is referred to an appropriate colleague or external organisation Completed |
Evidence:
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Gather required records
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Range of records likely to contain the information required by the user is obtained and analysed for the required information content Completed |
Evidence:
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Information is extracted, where required, and information is prepared in line with the request Completed |
Evidence:
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Specific records satisfying the requirements of the user are gathered together in accordance with organisational procedures Completed |
Evidence:
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Records are tracked to record change in location and use by the requesting user in accordance with the record keeping system rules and organisational procedures Completed |
Evidence:
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Any obstacles to obtaining specific records within the specified time are explained to the user and a revised timeline agreed Completed |
Evidence:
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Interpret and administer access rules and procedures
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Person requesting the record is identified and access rules and procedures category are confirmed in accordance with organisational procedures Completed |
Evidence:
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Access restriction rules and guidelines are applied to the records requested and to match the access category of the user Completed |
Evidence:
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Where access restriction rules and guidelines prevent access to the user, the decision is recorded and the user is informed of their rights to a review of the decision Completed |
Evidence:
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Where partial restriction to access is determined, the portions of the records or information which must be restricted are identified and documented, together with the basis of the restriction Completed |
Evidence:
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Provide the information in response to users' requests
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Where appropriate, specific records, or portions thereof, information and/or records are protected to prevent access, in accordance with access rules and organisational procedures Completed |
Evidence:
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Requested information is prepared for the user in an appropriate format and in accordance with the initial request and organisational procedures Completed |
Evidence:
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All access rules, record preservation requirements, specified timelines and occupational health and safety guidelines are adhered to Completed |
Evidence:
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The records retrieved and used to provide information are documented according to the system rules and organisational procedures Completed |
Evidence:
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